terms & conditions

Prices are estimates and are subject to change if the parameters of the Work change, or if it involves more time than estimated. If that is the case, Designer(s) will inform Client and provide them with an estimated time amount, and have client approve before proceeding. They can then renegotiate the Work’s cost.

MEEN Design agrees to provide all the services outlined and specified provided in the proposal. If, however, as the client you need any changes to what is agreed upon during the project, a revision fee of $85/hr will be charged. Billing cycles are charged in increments of .25/hrs.

*Additional services include, but are not limited to, changes in the extent of work, changes in schedule, any changes in complexity of your project elements, and any changes made after client approval has been given for any specific stage of the project according to the agreed-upon schedule; these changes can include concept, design, composition and production. It’s our duty as designers to keep the client informed of any additional services that are required and obtain client’s approval for any services that will cause the total fees to exceed those outlined in the estimate/proposal. All phone calls, meetings, and emails will be billed at $85/hr in increments of .25/hrs.

professional responsibility

In delivering the outlined Scope, the Designer will provide and exercise the standard of care, skill and diligence required by customarily accepted professional practices and procedures normally provided in the performance of the Scope.

schedules / overtime / rush work

The Designer reserves the right to adjust project schedule and/or charge additionally if the client fails to meet the agreed-upon deadlines for the delivery of information, assets/materials, approvals, payment, and for any changes and/or additions to the services outlined in our estimate/proposal.

client approval

It is the Client’s responsibility to approve and proofread all final designs and copy before any materials are put into the production process. Client’s approval of all tangible materials and artwork will be assumed once the work has been submitted for review, unless the client indicates otherwise in writing.

rights / ownership

All final materials remain the property of the Client. If the Client wishes to make any additional use of or changes to the materials, the Client agrees to seek permission from the Designer who will be given the opportunity to make such changes at an agreed additional charge. The client has rights to use the final designs in any media applications, including but not limited to the following:

Print Collateral: postcards, business cards, letterhead, door hangers, brochures, product catalogs, presentation folders, fliers, sales tools, trade show materials, technical data sheets, brand identity guides, advertisements, merchandise, apparel, etc.

Web Collateral: websites, newsletters, blogs, advertisements, email signatures, social media platforms, etc. Designer retains the right to publish and display the deliverables in Designer’s portfolios and websites, and in galleries, graphic design periodicals and other media or exhibits for the purposes of recognition of creative excellence or professional advancement.

electronic files

If there are requirements from the Client for the electronic preparation of the project, it is the responsibility of the Client to communicate this to the Designers before the project begins. All Electronic files and software documents related to the project are the property of the Designers and must not be copied, altered, or modified without the written permission of the Designers.

reimbursable expenses

All budget figures and or estimates for the reimbursable expenses or project implementation charges, such as out-of-pocket expenses, typesetting, printing, manufacturing or installation are for planning purposes only. The Designers will use their best efforts to work within the budgets stated in the proposal, but are not liable if expenses exceed budgets. It is the Client’s responsibility to reimburse the Designers for all out-of-pocket expenses incurred by the Designers on this project. These expenses include, proofing, couriers, and travel expenses. All out of pocket expenses will be retained by the Designers and will be made available to the Client upon request at each billing period and the completion of the project.

payment schedule

After an initial 50% deposit, MEEN Design will divide invoices into progress payments billed on the 15th and month’s end until completion of the design deliverables. The Client has 30 days to pay all outstanding payments, at the end of this period the Client will pay interest on all overdue amounts not exceeding the maximum amount allowed by law.


In the event of a cancellation of a project, a cancellation fee must be paid by the Client. The cancellation fee will include full payment of all work completed, expenses incurred and hours expended. Cancellation fees are based on prices outlined in the estimate and proposal. Any initial payments that have been received will be credited against any outstanding amounts. In the event of cancellation, Designer retains ownership of all copyrights and original work created.


This document and the attached estimate and proposal represent the entire agreement between the Client and the Designer and may be changed or modi ed only in writing and with the approval of both parties. The Client and the Designers represent that they have full power and authority to enter into this agreement and that it is binding upon the Client and Designers and enforceable in accordance with its terms. This Agreement will be governed by the law of the province in which the Designers’ principal place of business is located.